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I have been re-introduced to our corporate Wiki. It has been greatly aided by a speeding up of connection to the server hosting the Wiki and so I begun to wade through the various wiki areas. One of particular interest to me is about email systems.
Wycliffe UK are in the midst of thrashing what to do with our email system and so i was reading up on Email usage, and folder set up/design and how to keep the inbox empty and things like that.
I read this GREAT article …
What sort of organiser are you?
Filers are people who have never been able to drop the habit of creating another folder so that they will know exactly where everything is at any moment. Filers though do have limitations. As the number of emails increase so proportionately do the number of folders to file them in. This can lead to difficulties when a message is sought from a cousin abroad offering you work and you cannot remember if it was filed in family, friends, travel, or work opportunities. Filing takes time, not just to file, but also to retrieve.
Searchers are people that do not like to have to think about what they do with things. They were once filers and got fed up. So now they throw everything into a corner and cleverly use filters and search tools to drag them out when they are needed. Searchers can use a number of tools depending on their platform. Mac users have had Spotlight for some time and now can add Google Desktop to their choice. PC users have had Google for a while, amongst other 3rd party programs and now have Vista´s search facility. There is one drawback with Searching and that is you have to remember the name of what you are searching for. This is where tagging is so useful.
Taggers are people who like to classify, but not file. That is they dump in corners but label whilst they dump. Taggers have a great time in that by tagging an email with add-ons such as Mail tags and Tagcity means they can collect similarly tagged mail in fresh and changing forms. If you have used del.icio.us then you will have experienced some of the power of this system. Read more: “How to Organize Your Email: Are You a Filer, Searcher or Tagger? Clearing Your Inbox in 3 Steps” – http://e-mail.suite101.com/article.cfm/email_organisation#ixzz0BKQ0dsLM
